Due to Friday, April 27, being a half day, the Payroll Office requests that all timecards for staff and student employees be submitted before leaving at noon on Friday.
Category Archives: Employee News
Hamid Khan, EdD, PE, professor of management, presented two papers at the annual conference of the International Academy of Business Disciplines (IABD) held at San Francisco, April 4-8. The first paper delivered in the Organizational Behavior and Theory track was titled, “Finding Key Indicators of Faculty Excellence using Psychological Capital and Psychological Ownership.” The second paper, “Indicators of Veritable Teaching Effectiveness that Promote Excellence in Instruction, Research, Service, and Practice,” was delivered in the Leadership track. The latter paper has been voted by attendees to be considered for journal publication and the manuscript is being evaluated at the editorial level of the “Quarterly Review of Business Discipline” — an IABD journal.
Summer hours will begin Monday, May 21, and will continue through Friday, Aug. 10. Official university summer office hours will be Monday-Thursday, 8:30 a.m.-5:30 p.m., and Friday, 8:30 a.m.-noon.
Full-time employees are expected to work a nine-hour day Monday-Thursday and a four-hour day on Friday. Staff who normally work Monday-Friday 8 a.m.-5 p.m. are permitted to leave on Friday at noon. However, all full-time employees will work 40 hours every week and are required to take a minimum of 30 minutes for lunch.
Examples of some summer scheduling hours include:
- 7:30 a.m.-5:30 p.m., Monday-Thursday, with an hour for lunch, and 8 a.m.-noon on Friday (or any combination to equal four hours: however, the office will be open 8:30 a.m.-noon).
- 8 a.m.-5:30 p.m., Monday-Thursday, with 30 minutes for lunch, and 8 a.m.-noon on Friday.
- 8 a.m.-6 p.m., Monday-Thursday, with an hour for lunch, and 8 a.m.-noon on Friday.
The various combinations of flexible schedules listed above are permitted as long as the office has staff employee coverage from 8:30 a.m.-5:30 p.m. Monday-Thursday and 8:30 a.m.-noon on Fridays. Please know that the actual schedule for each employee requires approval of the supervisor. Additionally, some departments such as Campus Police, IT Helpdesk and others, may not follow the summer schedule as necessary coverage is required after normal business hours.
Summer Hour Exceptions:
The following are exceptions to the above summer hours schedule:
- The week of May 28-June 1 –since the university will be closed Monday, May 28 for Memorial Day, the university will be open regular hours Tuesday, May 29-Friday, June 1 (8 a.m.-5 p.m.).
- The week of July 2-6 –since the university will be closed Wednesday, July 4 for Independence Day, the university will be open regular hours Monday -Tuesday, July 2-3 and Thursday-Friday, July 5-6 (8 a.m.-5 p.m.).
*Other exceptions are Lake Days scheduled for the summer. Lake Days will continue as scheduled and offices associated with Lake Days will remain open after noon on those days. The rest of the university offices will close as scheduled.
The following has been approved by the OLLU President’s Council:
- Guidelines for planned leave before fall semester
During critical times in the academic year, it is imperative to have offices and departments fully staffed so that the university can provide the best possible service to students. With this service in mind, all OLLU faculty and staff are asked to avoid scheduling planned leave between Monday, Aug. 13-Friday, Aug. 31, 2018. A supervisor may extend the dates established by the university for individual offices and departments. Special circumstances that require leave during this time (a child’s wedding, taking your child to college) must be approved by the vice president or chief administrator of a division.
- “Use it or Lose it date” – Permanently moved to Dec. 31 each year
To accommodate this change, the “use it or lose it date” has been permanently moved from Aug. 31 to Dec. 31, effective this year. This is the date by which employees must use or lose any vacation hours that exceed the carryover limit. The carryover limit is equal to the hours of vacation an employee can accrue in a year.
The Office of Human Resources will be providing training on Sexual Harassment and Title IX the following dates and times:
- April 17 – 2-3 p.m.
- April 19 – 10-11 a.m.
Both sessions will be held in Main Building, Room 311A. To RSVP for a training session email firstname.lastname@example.org.
Hamid Khan, EdD, PE, professor of management, was invited to speak during the University of Texas at San Antonio’s (UTSA) Annual Communications Week that was held March 26-30. His presentation topic was “Predictors of American Exceptionalism: Communication as the indispensable fulminator.”
Each year a member of the OLLU staff and a member of the OLLU faculty are selected by a committee to receive the Sister Jane Ann Slater Leadership Award.
The award recognizes an OLLU staff or faculty member who has had a positive impact on the university by building unity and community through their generosity of spirit and heart, exceptional leadership, enthusiasm, respect and optimism.
To nominate a colleague, visit the link https://ollu.formstack.com/forms/untitled_form_copy
Deadline to submit nominations is Wednesday, April 4.
Due to the Easter holiday, the Payroll Office requests that all timecards for staff be submitted before leaving at noon on Thursday. Students who are not working on Thursday should submit their timecards by Wednesday.
Supervisors will have until April 3, to approve timecards.
Adriana Garcia, PhD, assistant professor of marketing, has been named to the City of San Antonio’s Campaign Finance Task Force. The task force was formed in response to a recommendation by the City’s Ethics Review Board (ERB) to advise the City Council on campaign contribution limits.
The Staff Advisory Council’s award selection committee is currently seeking nominations for the annual staff awards. Employees are encouraged to nominate a coworker who goes above and beyond in their service to the OLLU community.
One recipient will be selected for each award. Click on the award name below to view the nomination form and criteria.
- Rosemary Saenz Award for Customer Service
- Rosemary Saenz Award for Staff Excellence
- Robert Davis Award for Service to Students
- Robert Davis Award for Community Building
Anyone can nominate a colleague.Questions can be emailed to email@example.com.
Completed nomination forms should be emailed to firstname.lastname@example.org by Wednesday, April 4, 2018.
Awards will be presented during the faculty and staff dinner in April.