Category Archives: Employee News

OLLU professor honored with ‘Elected Women of Excellence’ award

Adriana Rocha Garcia, PhD, assistant professor of marketing and District 4 City Councilwoman, has been named a “2020 Elected Woman of Excellence” by the National Foundation of Women Legislators. 

Dr. Garcia was one of 33 women from across the U.S. to receive the award and one of only two from Texas.

According to the National Foundation of Women’s Legislators’ website, the award “was created to identify elected women who have worked tirelessly, often breaking down barriers and overcoming obstacles that once seemed insurmountable, to serve their communities. These pacesetters have engendered an environment where women can now serve in public office and fight for the issues they are passionate about.”

OLLU to co-sponsor Domestic Violence Awareness Symposium Oct. 29-30

OLLU is co-sponsoring the inaugural Domestic Violence Awareness Symposium, a virtual event that will be held Thursday and Friday and feature Spurs star Patty Mills as the keynote speaker.

The symposium will include a legislative panel discussion with U.S. Rep. Joaquin Castro and U.S. Rep. Lloyd Doggett. 

The event is free and open to the public. To register, visit this link:

OLLU has formed a new partnership with the Collaborative Commission on Domestic Violence. The commission is a joint City of San Antonio/Bexar County initiative that has brought together stakeholders, community leaders and elected officials to address domestic violence.

View a flyer of the event here:

New Time Keeping System Coming

Effective June 2021, Ellucian will no longer support the current time keeping system, Web Time Entry.  The new timekeeping system from Ellucian is within the Self Service platform. OLLU will be migrating bi-weekly employees to Self-Service Time Entry (SSTE) starting with the pay period that begins on Oct. 24. 

Employees and supervisors will receive an email notification letting them know when their profile will be migrated to SSTE. Once their profile has been successfully migrated,  another email with instructions on how to clock in/out and approve time within SSTE will be sent. The goal is to have all bi-weekly employees migrated before Spring Break. No action is needed from employees or supervisors until the notification emails are sent. 

For questions, email the Payroll Department at

OLLU to kick off United Way Employee Charitable Campaign today

OLLU launches the 2020 United Way Employee Charitable Campaign today at 12:30 p.m. with a 30-minute WebEx presentation. OLLU President Diane E. Melby, EDd, United Way Resource Development Director Greg Smith and Urban Strategies Operations Director Alicia Walter will share remarks.

To listen, click here. To learn how donations help the community, view the United Way video.

The WebEx presentation will detail the four primary United Way focus areas used to affect community change. The presentation also will explain how Urban Strategies works to increase reading proficiency and how the literacy kits being assembled by OLLU volunteers will help support the community.

Participation in the campaign marks an excellent way to celebrate OLLU’s 125th Anniversary and to honor the charism of the Congregation of Divine Providence.

In 2019, the OLLU community contributed more than $27,000 to United Way with a 70-percent employee participation rate and an average donation of $93 per person. OLLU ranked number one in employee participation among the San Antonio Higher Education workplace employee campaigns. Ninety-three cents of every dollar donated to United Way of San Antonio and Bexar County goes to direct services in our community, making it one of the most efficient and effective nonprofits in the country.   

Those who donate $25 or more will be eligible for weekly prize giveaways, which include gift certificates, t-shirts, lunch with President Melby and a Thanksgiving Dinner Prize Pack. 

Today’s campaign launch will include a literacy kit service project led by the Center for Service-Learning and Volunteerism in Chapel Auditorium. Volunteers will build 200 literacy kits for Pre-K and elementary-aged students in Bexar County. The kits will benefit children served by Urban Strategies, an agency served by United Way’s Successful Students impact area. 

Employees are encouraged to make their donation online using the United Way E-Pledge portal at

The campaign ends Friday, Nov. 20.

Click here for the United Way Power Point Presentation:

A reminder for students and employees to follow COVID-19 protocols

All students, faculty and staff are required to report when either of the following apply: 

  • They have been diagnosed with COVID-19.
  • They have had close contact with someone who is diagnosed with COVID-019. The Center for Disease Control defines a close contact as “someone who was within six feet of an infected person for at least 15 minutes, starting from two days before the onset of illness (or, for asymptomatic patients, two days prior to specimen collection) until the time the patient is isolated.” 

Those who meet one of the criteria must report as soon as possible by using this form. Reporting allows OLLU to activate safety protocols, which include special disinfecting and notifying anyone who might have been exposed to someone with COVID-19.

Students, faculty and staff are also reminded to self-report symptoms or illness by calling the OLLU Reporting Line at 210-431-3949 or by using this online form: Health Self-Reporting.

OLLU to kick off United Way Employee Charitable Campaign on Oct. 19

OLLU will launch the 2020 United Way Employee Charitable Campaign on Monday, Oct. 19. President Diane Melby, EDd, and United Way Campaign representatives Greg Smith and Sharon Minor will kick off the campaign at 12:30 p.m. with a 30-minute, WebEx presentation.

Here is the WebEx link for the campaign launch with Dr. Melby:

The campaign launch will include a literacy kit service project led by the Center for Service-Learning and Volunteerism in Chapel Auditorium. Volunteers will build 200 literacy kits for Pre-K and elementary-aged students in Bexar County. The kits will benefit children served by Urban Strategies, an agency served by United Way’s Successful Students impact area. 

The campaign ends Friday, Nov. 20. To mark the celebration of OLLU’s 125th Anniversary, the school will give away prizes to those who attend the launch virtually and in person. 

A weekly drawing of eight prizes will be held every Friday for those who donate $25 or more. A list of OLLU United Way Ambassadors will be sent next week to answer questions, along with the link to the United Way giving portal. 

Click here for the United Way Video.

Volunteers who wish to participate in the literacy kit service project will need to wear a mask, apply hand sanitizer and sign up for one of two shifts — from 12-1 p.m. or 1:30-2:30 p.m. All students, faculty and staff are invited to participate. Volunteers may sign up using this link:

Dt. Melby and United Way will share information about this year’s United Way Employee Charitable Campaign during the middle of the first shift at 12:30 p.m.

Questions can be directed to the Center for Service-Learning and Volunteerism at 210-431-3990 or

OLLU employees encouraged to call TransAmerica for financial guidance

Transamerica, the company that handles retirement benefits for OLLU, is encouraging employees to call for guidance on financial matters large and small.

“Even if retirement is years or decades away having a smart strategy starts today,” the company says.

Transamerica representatives offer free consultations in English or Spanish. Phone appointments are available Oct. 16-31. Transamerica suggests employees schedule appointments now by clicking on the link below:

A conversation on ‘Your Vote Matters’ will be held on Thursday

The OLLU community is invited to join four panelists for a virtual conversation on “Your Vote Matters” on Thursday at 5:30 p.m. To register for the WebEx panel discussion, copy and paste the following link: or scan the QR code below.

The panelists are Adriana Rocha Garcia, PhD, OLLU professor and City Councilwoman; Laquita Garcia of the Texas Organizing Project; Louis Bedford IV, Election Protection Legal Fellow for the Texas Civil Rights Project; and OLLU political science major Amira Landeros. Leda Barnett, PhD, professor and program head of Political Science, will serve as the moderator.

Dr. Barnett will lead the panelists in a discussion of the history and importance of voting along with a dialogue on Equity, Inclusion and Social Justice. The event ends at 7:30 p.m.

Academic Affairs, OLLUCares to present on the impact of trauma on students

The Division of Academic Affairs and OLLUCares on Wednesday will deliver a 45-minute presentation titled, “Understanding the Impacts of Trauma in the University: Trauma-Informed Practice for Students.”

Brittany Chozinsky, PhD, assistant professor of Sociology and Title IX Deputy coordinator, will lead the presentation and answers questions afterwards. The event starts at 6:30 p.m. and can be seen on Webex:

 “I’ll be going over the impacts of trauma on students and what other students can do to help,” Dr. Chozinsky said. “The goal is to promote a trauma-informed approach to our interactions on campus.”

OLLU Emergency Alert System Tested

A test of the OLLU Emergency Alert System took place last week. The Emergency Alert System uses voice, text, email messages and social media messages during an emergency.

If employees and students did not receive the alert text messages, use the instructions below to review/update cell phone numbers.

« Older Entries