Month: August 2019

In an effort to keep the OLLU community well informed and safe in emergency situations, it is imperative that all students, faculty and staff know the ways that the university will communicate to the community if an emergency situation arises.

In the event of a campus emergency, OLLU will use voice, text and/or email messages to alert the community. Messages can be sent to cell phones, office phones, home phones and/or university email addresses.

In extremely time-sensitive emergencies, prerecorded messages will be sent out to alert the community that an emergency situation is taking place. The prerecorded messages allow for the fastest activation of the OLLU Emergency Alert System. Prerecorded messages will be followed by additional messaging as information becomes available.

Prerecorded messages fall into three categories:

• Public Safety Emergency — this prerecorded message could be activated for a variety of emergencies, including threats from individuals or other situations that might endanger the community.
• Weather Emergency — this prerecorded message would be activated in the event of a rapidly approaching weather-related threat.
• Active Shooter — this prerecorded message would be activated if shots were fired on campus.

Follow-up messages:
After a prerecorded message is sent, the OLLU University Police, Administration and Communications team will continuously monitor the situation. When additional information is available, follow-up messages will be sent through some or all of the following channels:

• OLLU social media
  • Twitter – https://twitter.com/OLLUnivSATX
  • Facebook – https://www.facebook.com/OurLadyoftheLakeUniversity
• OLLU email system
• OLLU campus phones and speakers
• Updates to the OLLU Emergency Alert webpage
•  Additional messages through the OLLU Emergency Alert System — voice, text and email

Review Safety Information
Information about how to shelter in place during an emergency is available on the OLLU website in the Emergency Information section at www.ollusa.edu/alert. There also is a link to a video about how to react during an active shooter situation. Finally, there are posters in each classroom with information about what to do in various types of emergencies. Students, faculty and staff should review this safety information at least once a semester.

OLLU Alert is the system the university uses to contact you in the event of a campus public safety or weather emergency, or to inform you of a campus closure.

Please visit the myOLLU portal to review/update the cell phone number through which you want to receive text alerts from the university. If you do not wish to receive alert text messages, you can remove your cell phone number. You will continue to receive email alerts through your OLLU email address.

Portal access is available through the university homepage. Follow these steps to review/update your phone number:

• Select the yellow “Info For” button at the top right of the university homepage
• Select the appropriate group (either Current Students or Faculty/Staff)
• Use your OLLU user name and password to log in
• Under “Links” select “Self Service/MAP and Financial Aid”
• When the Self Service window opens, click on the Menu bar at the top left
• Select “User Options” and then select “About You”
• Scroll to the “Phone Numbers” section and review the phone number listed in the “OLLU Emer Alert Text #” section
• Click on the pencil icon to edit the number, then select “Confirm” at the top of the “Phone Numbers” section.

For detailed instructions on how to review/update your phone number, including step-by-step screen shots, visit the ITS News and Information site on SharePoint. 

Due to the Labor Day holiday, the Payroll Office requests that time for hourly staff and students be submitted prior to leaving for the holiday on Friday. Employees should enter “holiday” on their timesheet for Sept. 2.

The deadline for supervisors to approve time is Tuesday, Sept. 3 at 10 a.m.

Crossing any street when the “Don’t Walk” signal is displayed is a state transportation code violation. The OLLU community is urged to comply with all traffic laws at all times and use the crosswalks safely.

In order to reduce the risks of unauthorized access to OLLU confidential information, ITS has ceased support for non-Microsoft mobile email clients. Beginning Sept. 30, the ability to connect to OLLU email from non-Outlook mail clients will end. For more information, see the announcement on the ITS News and Information site.