Summer hours will begin Monday, May 20, and continue through Friday, Aug. 9.

All full-time employees are expected to work 40 hours each week (or in alignment with your employment work agreement if you typically work less than 40 hours). Employees are required to take a minimum 30-minute unpaid lunch break on full days. 

Below is a non-exhaustive list of scheduling possibilities:

If you like to take a 30-minute lunch break on M-Th, some scheduling options might include: 

• Monday-Thursday 7:30 a.m. 5 p.m., Friday 8 a.m. -12 p.m. (provided the office has other employee coverage until 5:30 p.m. M-Th)
• Monday-Thursday 8 a.m. – 5:30 p.m., Friday 8 a.m. -12 p.m.
• Monday-Thursday 8:30 a.m. – 6 p.m., Friday 8:30 a.m. -12:30 p.m.
• Monday-Thursday 9 a.m. – 6:30 p.m., Friday 9 a.m. – 1 p.m. (provided the office has other employee coverage starting at 8:30 a.m.) 

If you like to take a 60-minute lunch break on M-Th, some scheduling options might include:

• Monday-Thursday 7:30 a.m.- 5:30 p.m., Friday 8 a.m. -12 p.m.
• Monday-Thursday 8 a.m. – 6 p.m., Friday 8 a.m. -12 p.m.
• Monday-Thursday 8:30 a.m.- 6:30 p.m., Friday 8:30 a.m. – 12:30 p.m.
• Monday-Thursday 9 a.m. – 6:45 p.m., Friday 9 a.m. – 2 p.m. (provided the office has other employee coverage starting at 8:30am)

The various combinations of flexible schedules listed above are just some of the examples permitted, provided the office has staff employee coverage from 8:30am – 5:30 p.m. on Monday-Thursday and 8:30 a.m. – 12 p.m. on Fridays. Department heads will provide final approval of each schedule, ensuring appropriate office coverage and the needs of the university are met. Additionally, some departments will not follow the summer schedule as necessary coverage is required for extended hours.

Holiday Weeks and Adjustments 

During weeks that have university holidays, the department’s daily office hours will remain the same all summer to help with consistency for our guests. However, since full-time employees are awarded up to 8 hours of holiday pay per holiday, employees and supervisors are expected to adjust an employee’s schedule for the week. This will help the employee still achieve the total number of hours for the week while still maintaining full office coverage for the remaining days open.

If a holiday falls on a Monday-Thursday, employees should work with their supervisor to add any potential hours to their work schedule that week since they will only be awarded up to 8 hours of holiday pay. While you can use any combination of flexible schedules, an example might be: Monday is an 8 hour holiday; Tuesday/Weds/Thurs 8 a.m. 5:45 p.m. with a 30-minute lunch equals 9¼ hours each day; Friday 8 a.m. – 12:15 p.m. equals 4¼ hours to total 40 hours for the week.

If a holiday falls on a Friday, then employees should work with their supervisor to adjust their work schedule that week since they will be awarded up to 8 hours of holiday pay instead of a half day. An example might be: Monday – Thursday 8:30am-5:30pm minus 1 hour lunch for 8 hours each day plus 8 hours for the Friday holiday to total 40 hours for the week. Summer holidays for 2024 include: Monday, May 27 (Memorial Day), Wednesday, June 19 (Juneteenth), and Thursday-Friday, July 4-5 (Independence Day).

Summer hour exceptions

The following departments are the exception to the Summer Hours Policy. They will be open Monday-Friday, 9 a.m. – 5 p.m. during the summer. These hours could be extended, at the discretion of the division chief, to meet the needs of the department and student services.

• Undergraduate Admissions Office
• Graduate Admissions Office
• Registrar’s Office
• Financial Aid Office
• Student Business Office

Other exceptions are Lake Days scheduled for the summer. Lake Days will continue as scheduled and offices associated with Lake Days will remain open after noon if those days fall on a Friday. The rest of the university offices will close as scheduled.

Planned Leave

All OLLU faculty and staff are asked to avoid scheduling planned leave between Monday, Aug. 12 and Wednesday, Sept. 4. A supervisor may extend the dates established by the university for individual offices and departments. Special circumstances which require leave during this time (a child’s wedding, taking your child to college) must be approved by the vice president or chief administrator of a division.

Summer hours will begin Monday, May 16, and will continue through Friday, Aug. 5. 

Official university summer office hours will be Monday-Thursday, 8:30 a.m.-5:30 p.m., and Friday, 8:30 a.m.-noon.

Full-time employees are expected to work a nine-hour day, Monday-Thursday and a four-hour day on Friday. Staff who normally work Monday-Friday, 8 a.m.-5 p.m., are permitted to leave on Friday at noon. All full-time employees will work 40 hours every week and are required to take a minimum of 30 minutes for lunch.

Examples of some summer scheduling hours include:

·      7:30 a.m.-5:30 p.m., Monday-Thursday, with an hour for lunch, and 8 a.m.-noon on Friday (or any combination to equal four hours: however, the office will be open 8:30 a.m.-noon).

·      8 a.m.-5:30 p.m., Monday-Thursday, with 30 minutes for lunch, and 8 a.m.-noon on Friday.

·      8 a.m.-6 p.m., Monday-Thursday, with an hour for lunch, and 8 a.m.-noon on Friday.

The various combinations of flexible schedules listed above are permitted as long as the office has staff employee coverage from 8:30 a.m.-5:30 p.m. Monday-Thursday and 8:30 a.m.-noon on Fridays. Know that the actual schedule for each employee requires the approval of the supervisor. Additionally, some departments will not follow the summer schedule as necessary coverage is required after normal business hours.

Summer hour exceptions

The following departments are the exception to the Summer Hours Policy. They will be open Monday-Friday, 9 a.m.-5 p.m., during the summer.

Undergraduate Admissions Office

Graduate Admissions Office

Registrar’s Office

Financial Aid Office

Student Business Office

The following are exceptions to the above summer hours schedule:

• The week of May 30-June 3 – since the university will be closed Monday, May 30, for Memorial Day, the university will be open regular hours Tuesday, May 31-Friday, June 3 (8 a.m.-5 p.m.).
• The week of June 20-24 – since the university closed Monday, June 20 in observance of the Juneteenth holiday, the university will be open regular hours Tuesday, June 21  – Friday, June 24 (8 a.m.-5 p.m.). 
• The week of July 4-8 –  since the university will be closed Monday, July 4, in observance of the Fourth of July holiday, the university will be open regular hours Tuesday, July 5  – Friday, July 8 (8 a.m.-5 p.m.). 

*Other exceptions are Lake Days scheduled for the summer. Lake Days will continue as scheduled and offices associated with Lake Days will remain open after noon if those days fall on a Friday. The rest of the university offices will close as scheduled.