Summer hours will begin Monday, May 20 and continue through Friday, Aug. 9.
All full-time employees are expected to work 40 hours each week (or in alignment with your employment work agreement if you typically work less than 40 hours). Employees are required to take a minimum 30-minute unpaid lunch break on full days.
Below is a non-exhaustive list of scheduling possibilities:
If you like to take a 30-minute lunch break on M-Th, some scheduling options might include:
- Monday-Thursday 7:30 a.m. 5 p.m., Friday 8 a.m. -12 p.m. (provided the office has other employee coverage until 5:30 p.m. M-Th)
- Monday-Thursday 8 a.m. – 5:30 p.m., Friday 8 a.m. -12 p.m.
- Monday-Thursday 8:30 a.m. – 6 p.m., Friday 8:30 a.m. -12:30 p.m.
- Monday-Thursday 9 a.m. – 6:30 p.m., Friday 9 a.m. – 1 p.m. (provided the office has other employee coverage starting at 8:30 a.m.)
If you like to take a 60-minute lunch break on M-Th, some scheduling options might include:
- Monday-Thursday 7:30 a.m.- 5:30 p.m., Friday 8 a.m. -12 p.m.
- Monday-Thursday 8 a.m. – 6 p.m., Friday 8 a.m. -12 p.m.
- Monday-Thursday 8:30 a.m.- 6:30 p.m., Friday 8:30 a.m. – 12:30 p.m.
- Monday-Thursday 9 a.m. – 6:45 p.m., Friday 9 a.m. – 2 p.m. (provided the office has other employee coverage starting at 8:30am)
The various combinations of flexible schedules listed above are just some of the examples permitted, provided the office has staff employee coverage from 8:30 a.m. – 5:30 p.m. on Monday-Thursday and 8:30 a.m. – 12 p.m. on Fridays. Department heads will provide final approval of each schedule, ensuring appropriate office coverage and the needs of the university are met. Additionally, some departments will not follow the summer schedule as necessary coverage is required for extended hours.
Holiday Weeks and Adjustments
During weeks that have university holidays, the department’s daily office hours will remain the same all summer to help with consistency for our guests. However, since full-time employees are awarded up to 8 hours of holiday pay per holiday, employees and supervisors are expected to adjust an employee’s schedule for the week. This will help the employee still achieve the total number of hours for the week while still maintaining full office coverage for the remaining days open.
If a holiday falls on a Monday-Thursday, employees should work with their supervisor to add any potential hours to their work schedule that week since they will only be awarded up to 8 hours of holiday pay. While you can use any combination of flexible schedules, an example might be: Monday is an 8 hour holiday; Tuesday/Weds/Thurs 8 a.m. 5:45 p.m. with a 30-minute lunch equals 9¼ hours each day; Friday 8 a.m. – 12:15 p.m. equals 4¼ hours to total 40 hours for the week.
If a holiday falls on a Friday, then employees should work with their supervisor to adjust their work schedule that week since they will be awarded up to 8 hours of holiday pay instead of a half day. An example might be: Monday – Thursday 8:30am-5:30pm minus 1 hour lunch for 8 hours each day plus 8 hours for the Friday holiday to total 40 hours for the week. Summer holidays for 2024 include: Monday, May 27 (Memorial Day), Wednesday, June 19 (Juneteenth), and Thursday-Friday, July 4-5 (Independence Day).
Summer hour exceptions
The following departments are the exception to the Summer Hours Policy. They will be open Monday-Friday, 9 a.m. – 5 p.m. during the summer. These hours could be extended, at the discretion of the division chief, to meet the needs of the department and student services.
- Undergraduate Admissions Office
- Graduate Admissions Office
- Registrar’s Office
- Financial Aid Office
- Student Business Office
Other exceptions are Lake Days scheduled for the summer. Lake Days will continue as scheduled and offices associated with Lake Days will remain open after noon if those days fall on a Friday. The rest of the university offices will close as scheduled.
Planned Leave
All OLLU faculty and staff are asked to avoid scheduling planned leave between Monday, Aug. 12 and Wednesday, Sept. 4. A supervisor may extend the dates established by the university for individual offices and departments. Special circumstances which require leave during this time (a child’s wedding, taking your child to college) must be approved by the vice president or chief administrator of a division.
