Category: Employee News

Thanksgiving holiday payroll information

Due to the Thanksgiving holidays this week, the deadline for supervisors and proxy users to review and approve time is today (Nov. 20) at 10 a.m. This will allow the Payroll Office to complete processing in a timely manner for the Nov. 22 bi-weekly pay day.

Incomplete timesheets, or timesheets not approved by supervisors, will not be processed and will be paid the following biweekly pay cycle. Please be sure to complete all steps in the timesheet submission process and check for email confirmation that your timesheet has been approved by your supervisor.

As a reminder:
Bi-weekly employees will be paid on Wednesday for the pay period Nov. 4- 17.
Bi-weekly employees are also reminded to input their holiday hours for Wednesday, Thursday and Friday, if not working those days.

‘Use it or lose it’ deadline is Dec. 31 

Employees are reminded that there is a one-year, carry-over limit on accrued vacation time. The “use-it-or-lose-it” date is Dec. 31.

Employees cannot carry over beyond this date more than the number of annual vacation days for which they are currently eligible. If work or medical conditions prohibit the employee from taking their accrued vacation by Dec. 31, the chief administrator of that division can request an extension of one additional year. The chief administrator and the employee must make every effort to schedule and use the accrued vacation in the coming year as additional extensions will not be permitted.

Contact a Human Resources team member or call 210-431-3970 for more information.

Employees must complete security training by Thursday

As part of the university’s ongoing efforts to protect OLLU’s information and technologies, all employees must complete information security training by Thursday (Nov. 23). Employees who do not complete the training will not have access to the OLLU network (including email, Microsoft Office, etc. ) upon return from the Thanksgiving holiday.

This is a security compliance requirement.

All employees should have received an email from notifications@securityiq-notifications.com. This is a legitimate email and should not be deleted. Follow instructions in the email to complete your training. Employees will receive reminder emails until the training is complete. If you have not received the email, please search your junk email folder or contact the Help Desk.

The training involves a series of videos on a variety of security topics. The videos do not have to be viewed all in one session, but all training must be complete by the deadline.

‘Use it or lose it’ deadline is Dec. 31 

Employees are reminded that there is a one-year carry-over limit on accrued vacation time. The “use-it-or-lose-it” date is Dec. 31.

Employees cannot carry over beyond this date more than the number of annual vacation days for which they are currently eligible. If work or medical conditions prohibit the employee from taking their accrued vacation by Dec. 31, the chief administrator of that division can request an extension of one additional year. The chief administrator and the employee must make every effort to schedule and use the accrued vacation in the coming year as additional extensions will not be permitted.

Contact a Human Resources team member at hrteam@ollusa.edu or call 210-431-3970 for more information.

Three professors receive online course Peer Review approval

Congratulations to Melissa Brennan, PhD, Assistant Professor of Clinical Mental Health; Brittany Chozinski, PhD, Associate Professor of Sociology; and Alissa McCurtain, Lecturer of Music; for being the first OLLU faculty to receive online course Peer Review approval. 

Beginning in May of 2022, they successfully completed Quality Matters certification, ACUE certification and underwent their own course peer review by Quality Matters Certified Master Reviewer Laura Petersen.  

These faculty are now ready to peer review OLLU faculty online courses!

This project was funded by the NTIA grant.

Are you the next faculty member to receive the badge below in your online course? Read the next steps here and submit here: https://ollusa.co1.qualtrics.com/jfe/form/SV_81Z4W5BVoRzWyiO

Instructions are on the bottom of the CTE Sharepoint: https://ollusa.sharepoint.com/sites/CTE

Need a consultation to help you get your course ready? Email syevans@ollusa.edu or lapetersen@ollusa, OLLU QM Certified Master Reviewers. 

Why get your course OLLU Peer Reviewer certified?

By having your course reviewed, you will receive valuable feedback that will help you meet online course quality standards and best practices for online courses. 

The deadline to submit is Dec. 19, only three courses will be reviewed for spring 2024. 

Thanksgiving holiday payroll information

Due to the Thanksgiving holiday and supervisors on vacation, the deadline for supervisors and proxy users to review and approve time will be moved to 10 a.m. on Nov. 20.  This will allow the Payroll Office to complete processing in a timely manner for the Nov. 22 bi-weekly pay day.

Bi-weekly employees will be paid on Nov. 22 for pay period Nov. 4- 17.

Bi-weekly employees are also reminded to input their holiday hours for Nov. 22, 23 and 24, if not working those days.

Requests for access to Colleague, Imagenow/Perceptive and EMS

In order to be in compliance with our Written Information Security Program (WISP), any employee requests for access to Colleague, Imagenow/Perceptive, Informer, EMS or Workflow, must be made by the employee’s supervisor via a ticket in Sys Aid, or email colleague.support@ollusa.edu

The email creates a ticket automatically. Division leaders should have a list of their Colleague security classes and should know what to include. If not, they will be shown how to access the information. 

At no time is an employee allowed to request their own access to these systems. ITS will be sending out updated security classes to division leaders again soon.

Faculty access must be requested by their supervisors or Academic Affairs.

Employees must complete security training by Nov. 23

As part of the university’s ongoing efforts to protect OLLU’s information and technologies, all employees must complete information security training by Nov. 23. 

Failure to complete the training will result in loss of access to the OLLU network, including email, MicroSoft Office, etc. This is a security compliance requirement.

All employees should have received an email from notifications@securityiq-notifications.com. This is a legitimate email and should not be deleted. Follow instructions in the email to complete your training. Employees will receive reminder emails until the training is complete. If you have not received the email, please search your junk email folder or contact the Help Desk.

The training involves a series of videos on a variety of security topics. The videos do not have to be viewed all in one session, but all training must be complete by the deadline.